Status change options

The employee status displays as Active after the payroll processes.

The ROE can be requested on a Regular or Extra run - not an ROE run.

If Current Pay = Process: All hours entered and permanent earnings, including salaries, will process as usual on a regular run. To pay permanent earnings or salaries on an Extra run, enter one-time amounts on the Employee Timesheet page. From the Payroll menu, select Regular Payment > Employee Timesheet.

If ROE Form = Produce or Amend:

• The ROE serial number is issued after the payroll processes. Until then, the form is a DRAFT copy only and can be used for previewing and validation.

• The ROE is automatically sent to Service Canada on your behalf. For submission times, see ROE submission times to Service Canada.

Resulting Status	ROE Form	Current Pay	An employee payment can issue	ROE is requested
Active	Produce1	Process
Active	Amend2,5	Process
Active3	Do not produce4	Process

¹ This option is selected when Service Canada asks for an ROE to be produced. This may occur if an employee's hours are reduced, and the employee contacted Service Canada about EI benefits to supplement their income.

² An amended ROE is requested to replace a previously issued ROE with errors.

³ The employee is reactivated from either a Terminated or On Leave status.

⁴ Reactivated employees require the ROE First Day Worked field to be entered. For instructions, see Rehire a terminated employee or Reactivate an employee from On Leave status.

⁵ Box 2: must be completed for all replacement ROEs. If you are producing an amended ROE for a previously amended ROE, insert the previously amended ROE serial number into Box 2 instead of the number issued on the original ROE. The ROE serial number previously issued is located in Box 1 and can be viewed in Payroll Reports page. From the Reports menu, select Payroll Reports. E.g. Replaces ROE# S111011101.

The employee status displays as On Leave after the payroll processes.

If Current Pay = Process: All hours entered and permanent earnings, including salaries, will process as usual on a regular run. To pay permanent earnings or salaries on an Extra run, enter one-time amounts on the Employee Timesheet page. From the Payroll menu, select Regular Payment > Employee Timesheet.

If ROE Form = Produce or Amend:

• The ROE serial number is issued after the payroll processes. Until then, the form is a DRAFT copy only and can be used for previewing and validation.

• The ROE is automatically sent to Service Canada on your behalf. For submission times, see ROE submission times to Service Canada.

No transactions for payments, deductions or contributions will occur on subsequent payrolls unless the employee's status is changed.

The employee continues to display in Powerpay. They are not removed with the first pay of the new year.

Resulting Status	ROE Form	Current Pay	Can be entered on a Regular or Extra Run	Can be entered on a ROE Run	An employee payment can issue	ROE is requested
On Leave	Produce	Process
On Leave	Produce	Do not process
On Leave	Amend1,2	Process
On Leave	Amend1,2	Do not process
On Leave	Do not produce3	Do not process

¹ An amended ROE is requested to replace a previously issued ROE with errors.

² Box 2: must be completed for all replacement ROEs. If you are producing an amended ROE for a previously amended ROE, insert the previously amended ROE serial number into Box 2 instead of the number issued on the original ROE. The ROE serial number previously issued is located in Box 1 and can be viewed in Payroll Reports page. From the Reports menu, select Payroll Reports. E.g. Replaces ROE# S111011101.

³ An ROE is not requested and all EI history is removed after the payroll processes. Ceridian is unable to generate an ROE on this history in the future. Reconfirm that the employee does not require an ROE or you will be required to manually produce the ROE for the employee.

The employee status displays as Terminated after the payroll processes.

If Current Pay = Process: All hours entered and permanent earnings, including salaries, will process as usual on a regular run. To pay permanent earnings or salaries on an Extra run, enter one-time amounts on the Employee Timesheet page. From the Payroll menu, select Regular Payment > Employee Timesheet.

If ROE Form = Produce or Amend:

• The ROE serial number is issued after the payroll processes. Until then, the form is a DRAFT copy only and can be used for previewing and validation.

• The ROE is automatically sent to Service Canada on your behalf. For submission times, see ROE submission times to Service Canada.

No transactions for payments, deductions or contributions will occur on subsequent payrolls unless the employee's status is changed.

The employee continues to display in Powerpay until the first pay of the new year when they are removed.

Resulting Status	ROE Form	Current Pay	Can be entered on a Regular or Extra Run	Can be entered on a ROE Run	An employee payment can issue	ROE is requested
Terminated	Produce	Process
Terminated	Produce	Do not process
Terminated	Amend1,2	Process
Terminated	Amend1,2	Do not process
Terminated	Do not produce3	Process
Terminated	Do not produce3	Do not process

¹ An amended ROE is requested to replace a previously issued ROE with errors.

² Box 2: must be completed for all replacement ROEs. If you are producing an amended ROE for a previously amended ROE, insert the previously amended ROE serial number into Box 2 instead of the number issued on the original ROE. The ROE serial number previously issued is located in Box 1 and can be viewed in Payroll Reports page. From the Reports menu, select Payroll Reports. E.g. Replaces ROE# S111011101.

³ An ROE is not requested and all EI history is removed after the payroll processes. Ceridian is unable to generate an ROE on this history in the future. Reconfirm that the employee does not require an ROE or you will be required to manually produce the ROE for the employee.